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DTSTART;TZID=Pacific/Auckland:20260223T200000
DTEND;TZID=Pacific/Auckland:20260223T210000
DTSTAMP:20260501T004018
CREATED:20260207T214514Z
LAST-MODIFIED:20260207T214514Z
UID:3005-1771876800-1771880400@www.astronomy.org.nz
SUMMARY:Special General Meeting - New Constitution
DESCRIPTION:For the purpose of reregistering the Society under the Incorporated Societies Act 2022.\nWhat is happening? \nIn 2022 the Government passed a law that changes the way incorporated societies like ours work and are structured. Each society is required to update their constitution to include language mandated by the Act\, and reregister by 5th April 2026 in order to remain on the register. \nWhat has changed? \nWhere possible\, the proposed Constitution (including our purpose\, AGM timing\, quorum size\, and overall structure) has been kept the same as our current Rules. Key changes include a clearer process for dispute resolution\, more flexible ways to participate in General Meetings\, clearer governance and transparency requirements\, and a number of smaller clarifications particularly regarding notice periods. As a result of the requirements of the Act\, the new proposed Constitution has many more clauses than our current Rules. In addition\, the Regulations formulated by Council in 2022 are being adopted as Bylaws of the Society under the Act. \nHow have the changes been made? \nA subcommittee of Council has met several times to combine our existing Rules with the changes required by the Act. This has been an exhaustive process requiring much deliberation. A draft Constitution was presented to Council in late 2025 for review\, and many amendments were made over several rounds of revision. Council has approved Version 10 of the Constitution as suitable to be brought to the Society membership for ratification. \nWhat is needed from me? \nPlease read the documents! Though Council has approved the version of the Constitution to be presented at the SGM\, it is not binding until formally approved by the Society membership. We want you to be well informed on what is changing\, so that any questions or concerns you may have can be addressed. It’s also possible that you have never heard of the Society Regulations (called Bylaws under the new Act)\, in which case a review is highly recommended. A link to the meeting agenda and documents has been sent to all members via email \nPlease come to the SGM! This is a very significant meeting for the Society\, as we must reregister by 5th April 2026 to remain on the register\, so high attendance is critical to achieve the required quorum to pass the necessary motions. If the new Constitution is not passed at the SGM\, it will put a lot of pressure on us to meet the April deadline. If there are any amendments still to be made\, the earlier the better. \nThe following motions are to be put at the SGM: \nThat the Auckland Astronomical Society be reregistered under the Incorporated Societies Act 2022.\nThat the document ‘AAS Constitution Version 10 – 24Jan26’ be ratified as the new Constitution.\nThat the existing Council members be the Officers of the Society under the Act.\nThat the submission of the contact details of the current President\, Vice-President and Treasurer as the AAS contact persons be approved.\nThat the document ‘AAS Bylaws – 28 January 2026’ be approved as the Bylaws of the new Constitution. \nNo other business will be transacted at the meeting. \nHope to see you there. \nMitchell Clark\nAAS President
URL:https://www.astronomy.org.nz/event/special-general-meeting-new-constitution/
LOCATION:Stardome Observatory & Planetarium\, 670 Manukau Road\, Epsom\, Auckland\, 1345
CATEGORIES:SGM
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Pacific/Auckland:20250203T194500
DTEND;TZID=Pacific/Auckland:20250203T200000
DTSTAMP:20260501T004018
CREATED:20250113T012014Z
LAST-MODIFIED:20250113T012014Z
UID:2618-1738611900-1738612800@www.astronomy.org.nz
SUMMARY:Special General Meeting
DESCRIPTION:A Special General Meeting called to approve the 2023 Accounts
URL:https://www.astronomy.org.nz/event/special-general-meeting-3/
LOCATION:Stardome Observatory\, 670 Manukau Rd\, Epsom\, Auckland\, 1345\, New Zealand
CATEGORIES:SGM
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Pacific/Auckland:20241216T200000
DTEND;TZID=Pacific/Auckland:20241216T201500
DTSTAMP:20260501T004018
CREATED:20241214T202503Z
LAST-MODIFIED:20241214T202833Z
UID:2605-1734379200-1734380100@www.astronomy.org.nz
SUMMARY:Special General Meeting
DESCRIPTION:At the 2024 AGM in April\, draft accounts for the 2023 year were presented. It was resolved to hold a Special General Meeting to approve the final prepared accounts\, which are now available. The Special General\nMeeting motion will be as follows. \nThat the Auckland Astronomical Society prepared accounts for 2023 be approved. \nNo other business or general business will be transacted at this meeting. \n 
URL:https://www.astronomy.org.nz/event/special-general-meeting-2/
LOCATION:Stardome Observatory\, 670 Manukau Rd\, Epsom\, Auckland\, 1345\, New Zealand
CATEGORIES:SGM
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Pacific/Auckland:20220411T194500
DTEND;TZID=Pacific/Auckland:20220411T200000
DTSTAMP:20260501T004018
CREATED:20220312T213415Z
LAST-MODIFIED:20220409T220858Z
UID:1339-1649706300-1649707200@www.astronomy.org.nz
SUMMARY:Special General Meeting
DESCRIPTION:A Special General Meeting of the Auckland Astronomical Society will be held at 7:45 PM on Monday 11th April 2022. The venue will be either online\, or at the Stardome Observatory depending on the pandemic conditions. We will advise closer to the time. \nReason for meeting. \nLast year the Auckland Observatory and Planetarium Trust Deed was amended to bring it up to date. One of the changes was requested by the Society council. The change involved the method of appointing the two Trustees representing the Society. Previously the Deed stated that the Society President\, Treasurer and their successors would be ex officio Trustees of the Auckland Observatory and Planetarium Trust. The Society Council felt that the position of Treasurer was encumbered with a lot of administration work and it shouldn’t be a requirement for the Treasurer to also serve as a AOPTB Trustee. The Deed was therefore amended such that the Society can appoint a second representative Trustee of their choice. The President (and successors) remain as an ex officio Trustee. This requires a method to appoint the second Trustee. Note that the change does not preclude the Treasurer being nominated and elected as a Trustee. Therefore the following addition to rule 12 is proposed: \n12 e) In accordance with the Auckland Observatory and Planetarium Trust Deed\, two members of the Society shall be appointed to the Trust Board as Society representatives. One of these representative Trustees will be the ex officio appointment of the Society President. The second member will be elected by the membership for the ensuing year. If for any reason the elected representative Trustee is unable to complete their term\, the Society Council may appoint a replacement representative to serve as a Trustee until the following Annual General Meeting. Nominations for the position of elected representative Trustee shall be in writing\, signed by the member proposed\, the member proposing and the member seconding the proposal and shall be deposited at the registered office of the Society at least fourteen days before the AGM. Such nominations shall not preclude proposals being accepted at the meeting to fill the position of elected representative Trustee if no nominations have been received by the due date. \nThe meeting will be held at Stardome Observatory but it will be possible to join online via Microsoft Teams. The Teams link will be circulated.
URL:https://www.astronomy.org.nz/event/special-general-meeting/
LOCATION:Stardome Observatory\, 670 Manukau Rd\, Epsom\, Auckland\, 1345\, New Zealand
CATEGORIES:SGM
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Pacific/Auckland:20210426T194500
DTEND;TZID=Pacific/Auckland:20210426T200000
DTSTAMP:20260501T004018
CREATED:20210413T084552Z
LAST-MODIFIED:20210413T085125Z
UID:993-1619466300-1619467200@www.astronomy.org.nz
SUMMARY:Special General Meeting of the Auckland Astronomical Society
DESCRIPTION:Notice of Special General Meeting \nThe Auckland Astronomical Society Council have called for a Special General\nMeeting to be held at 19:45 on Monday 26 th April at the Stardome Observatory\nand Planetarium. This is immediately prior to the 2021 Annual General Meeting. \nSpecial General Meeting Agenda \n1. AAS Rule change approval.\nThe current rule 25 is as follows: \n“25. The Council may invest and re-invest the whole or any part of the funds of\nthe Society which are not required for immediate business in interest-bearing\ngovernment or trading bank investments registered with the Reserve Bank of\nNew Zealand.” \nThe AAS Council propose replacing this rule as follows: \n“25. The Council may invest the funds of the Society which are not required for\nimmediate business in Government stock or debentures\, a community founda-\ntion\, or trading bank interest-bearing investments\, managed investment\nschemes\, portfolio investment entities\, or investments of similar nature\, as the\nCouncil may from time to time think fit.” \nThe reason for this proposal is the low level of return of interest bearing invest-\nments. The society funds can be invested for better returns without incurring\nundue risk. \nThe current AAS rules are available at the link below:\nhttps://cloud.astronomy.org.nz/index.php/s/p3WZNz3mZPqExAP \n2. The AAS Assent to the Proposed Auckland Observatory and Plane-\ntarium Trust Deed Changes as specified below. \nThe current Trust Deed specifies that the Auckland Astronomical Society Presi-\ndent and Treasurer are ex-officio Trustees of the Auckland Observatory and\nPlanetarium Trust. The AAS Council requested the AOPTB to prepare an alter-\nation to the Trust Deed granting the Society the power to appoint an alterna-\ntive Trustee instead of the AAS Treasurer. The Trust board agreed to this and\nhave also taken the opportunity to propose some other minor alterations to the\nDeed prepared by the law firm Simspon Grierson. \nThe proposed changes: \nThe key update implemented by these documents is to clause 3 of the sched-\nule to the Trust Deed – designed to permit AAS to appoint any individual (as op-\nposed to the treasurer) as a trustee.\nAlthough SG has not reviewed all of the other details of the schedule\, we have\nsuggested some further changes to the schedule as follows: \n1.\nUpdates to clause 8 of the schedule to refer to current legislation\nrelating to ineligibility to hold office as a trustee of a trust and to act as an offi-\ncer of a registered charity.\n2.\nAffirming the replacement of clauses 16 and 17 of the schedule\,\nwhich were purportedly replaced pursuant to an amendment dated 30 June\n2009 filed with the Companies Office (but not filed on the Charities Register).\nThe purported amendment in 2009 changed the Trust’s balance date to 30\nJune (which we have put in clause 17) and provided for Trust Board annual\nmeetings to be held in September each year (see clause 16).\n3.\nExpanding clause 16 of the schedule to expressly provide for Trust\nBoard meetings to be held by means of audio or audio and visual communica-\ntion. This type of provision is typically included in modern trust deeds to pro-\nvide flexibility.\n4.\nExpanding clause 19 to deal\, not only with the use of the Trust\nBoard’s seal\, but also the wider issue of executing deeds and signing/assenting\nto contracts etc. The clause is intended to reflect related provisions in s19 of\nthe Charitable Trusts Act 1957 and the s13 of the Property Law Act 2007\, and\nshould also assist with the issue that we have come across regarding the full\nTrust Board not having to sign off/approve the Trust Board’s receipt of dona-\ntions.\nThe proposed wording of clause 3:\n(a) the President of the Society for the time being\, who shall be a trustee by\nvirtue of their office in the said Society and shall upon ceasing to hold such of-\nfice cease to be a Trustee and shall be succeeded as a Trustee by their succes-\nsor.\n(b) an individual appointed as a Trustee by the Society (acting in accordance\nwith the rules of the Society) and notified in writing by the Society to the Trust\nBoard (and any such Trustee may be removed by the Society in the same man-\nner). \nThe full proposed Deed of variation is available below: \nhttps://cloud.astronomy.org.nz/index.php/s/J2FraEGZcJNTqDD
URL:https://www.astronomy.org.nz/event/special-general-meeting-of-the-auckland-astronomical-society/
LOCATION:Stardome Observatory\, 670 Manukau Rd\, Epsom\, Auckland\, 1345\, New Zealand
CATEGORIES:SGM
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